April 12, 2004
Updated January 16, 2020
ARTICLE I: NAME AND OBJECTIVES
Section 1: The Club shall be called SAGUARO GOLF CLUB
Section 2: Management of all Club activities will be administered by a duly elected Board of Directors, here after known as The Board
Section 3: The Club’s main goal is to promote the integrity of the sport of golf. In doing so the Board shall provide the membership with a convenient method of participation at their discretion. They will organize and manage tournaments at each specified course, arranging periodic social events and provide an avenue for understanding, appreciating and practicing the rules as written while enjoying the spirit of competition.
ARTICLE II: MEMBERSHIP
Section 1: Members of the club shall be composed of golfers 18 years of age or older (unless waived by the Board), who remain in good standing through the payment of dues and who abide by the By-Laws and Policies and Procedures of the club.
Section 2: Admission to membership shall be by application on a form provided by the Club. Any adult male shall be eligible to apply for membership. If he does not have a sponsor, one will be appointed by the Board. The prospective member must give his membership application along with a check for dues and his latest handicap information (GHIN) to any Club member who will forward his application to the Membership Chairman who will provide it to the Board for approval. The prospective member should attend a Board meeting before playing in his first event or at a minimum be briefed by a Board member and paired up with an active member. A paid prospective member may play with the Club but not in the event until his dues become effective.
ARTICLE III: OBLIGATIONS AND DISCIPLINE
Section 1: The acceptance of membership shall bind each member to uphold all provisions of the By-Laws, the Policies and Procedures and the U.S.G.A. rules of golf.
Section 2: Any member failing in the obligations, as set forth above, may be suspended or expelled by a majority vote of the Board, provided due notice is given of the charges and an opportunity to be heard is granted.
ARTICLE IV: BOARD OF DIRECTORS
Section 1: The Board of Directors shall consist of 7 members. Three Board members shall be elected in odd numbered years and four in even numbered years. Board members shall serve a term of 2 years. Four members of the Board shall be necessary to constitute a quorum.
Section 2: The Board members shall be elected from a slate of nominees submitted by a nominating committee and appointed by the President. The nominees receiving the greatest number of votes shall be elected.
Section 3: Duties: Subject only to the By-Laws of the Club, the Board of Directors manages the affairs, property and policies of the Club. Board members may delegate portions of their duties to other club members or subcommittees; however ultimate responsibility for these duties rests with the elected Board member(s). In the event any member cannot remain in his position, the Board will select a replacement to serve for the remainder of his term of office.
Section 4: The Board shall consist of a President, Tournament Director, Handicap Chairman, Membership Chairman, Social Chairman, Secretary and a Treasurer.
(a) The President shall preside over all meetings of the Club and of the Board of Directors and in general perform the duties incident to his office. He shall be responsible for representing the club at special meetings called to resolve conflicts between the club and any golf course management or conflicts between members and the club.
b) The Tournament Director shall be responsible for negotiating play dates and tee times with the golf courses played by the club. He shall designate the tournament type and tees for the play dates and include this information on each monthly schedule. He shall arrange, supervise and sponsor all outside events in which the Club participates to include recommended line-ups subject to the Board’s approval. Also he shall recommend ground rules and regulations governing the courses at which the Club participates. He shall also serve as the President during his absence or inability to serve. Note: The play date tournament director may adjust any scheduled event with good cause to account for playing conditions or number of participants.
(c) The Handicap Chairman shall be responsible for ensuring all valid tournament scores and day play scores for the Club members are entered into the AGA handicap system. He shall be responsible for ensuring the Club meets the handicap requirements of the AGA. He shall review each official AGA handicap report for inconsistencies and make adjustments where necessary. He shall use such method of handicapping as is recommended by the U.S.G.A. In addition, the Handicap Chairman will assume the duties of the President, if both the President and the Tournament Director cannot perform that function for any reason.
(d) The Membership Chairman shall maintain a listing for all active members and shall be responsible for processing new member applications. The membership chairman shall be responsible for developing the materials and selecting the methods to attract new members to the Club; these methods include hard copy materials as well as web-based (internet) information.
(e) The Social Chairman shall be in charge of all social activities of the Club and be responsible for the annual dinner meeting and all other gatherings incident to the social activity of the Club. He shall handle all publicity in connection with the activities of the Club whether for social purposes or otherwise.
(f) The Secretary shall keep records of all meeting of the Club and the Board. He shall give and serve notice of meetings and shall have charge of all correspondence and paper of the club except such as pertains to the Treasurer. He shall issue periodic newsletters and ensure each member receives notification of all general membership meetings.
(g) The Treasurer shall keep full and accurate accounts of all money received, and shall deposit the same in the name and to the credit of the Club in such depository as shall be designated by the Board. He shall disburse all monies under the direction of the Board. He shall have authority to receive and to give receipts for all money due and payable to the Club from any source whatsoever, and to endorse on behalf of the Club all checks, drafts, notes and orders and give full discharge for the same. He shall present at each Board and annual meetings a written report of the money affairs of the Club. He shall review all tournament results and determine the amounts to be paid to each winner
ARTICLE V: ANNUAL DUES
The Board shall review the annual dues each year for adjustment. Dues are to be paid by December 1st. Late fees will be incurred and assessed after this date. Annual dues consist of Saguaro Golf Club dues and the Arizona Golf Association fees.
ARTICLE VI: FISCAL YEAR
The fiscal year of the Club shall be December 1 through November 30
ARTICLE VII: MEETINGS
(a) The Board will hold meetings on the 2nd Tuesday of the month at 6:00pm. The location and frequency of the meetings will be established at the previous meeting. Special meetings will be called as needed by the President. All Club members are invited to attend the Board meetings as observers. If members have special issues to bring before the Board it would be appreciated if they would voice them to a Board member prior to the meeting so that appropriate decisions can be made."
(b) November Board Election Meeting. The annual election of Saguaro Golf Club Board of Directors shall occur following the November Board of Directors meeting. Members indicating their willingness to serve will be announced prior to the meeting but write-in candidates may be nominated at the meeting. Write-in candidates must be present and acknowledge their willingness to serve prior to the elections. The Board may issue proxy ballots to members no later than two weeks prior to the meeting and must be returned directly to a board member prior to the meeting. Late proxy votes will be discarded. Members may send electronic or postal votes to the Secretary. In the event of a tie a tie-breaking vote will be taken at the election meeting.
ARTICLE VIII: BY-LAWS
These By-Laws may be altered, amended or repealed at a general meeting of the Club by 2/3 of the members present. Proxy votes will be allowed at the general meeting. If a general meeting is not feasible, inputs will be solicited by electronic mail, telephone and/or postal mail with 2/3 of the members responding within 7 calendar days counted.
These By-Laws were adopted 1 October 1980 and amended on 17 February 1988, 27 January 1993, October 1998 and April 2004.